Our new SaaS application. Record and review time, prepare bills write off and create remuneration reports

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Insolvency

Support for insolvency services

Track time from your devices with desktop and mobile apps

Our web-based timekeeping interface is designed for time entry on the go. With smart categorisation lookups based on industry best practice, and the ability to create multiple rates per user, and configure rate schedules that change over time.  Users can spell-check entries, establish their favourite entries and set up standard suggested note phrases to speed up processes and unlock the value of your data.  Aryza Timekeeping provides industry standard outputs in real time that will save days of work when producing remuneration reports.  Our software is a simple way to track work in progress against approvals and compare to funds on hand.  It is also possible to save time on admin by importing bills and creating electronic payments in a single workflow.

 

Benefits

Automated timekeeping for insolvency professionals

 

Instant view of recoverability
Track the recoverability of chargeable time
Simple integration
It is possible to import data from legacy systems
Real time chargeable reporting to unlock your data
Our software provides a unique way to build targeted reports based on the stats you want to see
Record time and chargeable performance
You can use Aryza Timekeeping to record time either on web interface or a mobile device, allowing you to review employee chargeable performance, monitor budgeted and recoverable time and post and review time and create invoices on the go
Powerful compliant reporting
Report Activity and Task Area outputs for remuneration reporting and report Activity outputs for statutory compliance
Time review summary
The weekly time review summary provides a view of the hours pre week in a calendar style view. If you have manager or admin access you can review other users’ time and drill down from the weekly summary to view the detail of time entries and recoverable time.
WIP churn
The WIP Churn helps you assess the total amount of time “on the clock” and compare the total against the new time posted for a period, the time invoiced, the time written off. “On the clock” time is the WIP stock figure comprising of previously posted time remaining unbilled.

The Churn report gives you an overview of time as an “asset” and indicates what may be potentially converted into invoices.
User defined dashboard
When you logon the site directs you to the dashboard. A different dashboard displays depending upon your user profile.

The main part of the dashboard include: User summary, recovery analysis, budget analysis, WIP Churn and a user summary that shows your total hours over a 12 month period and some summary statistics. From here you can shortcut to time entry or review what you have entered recently

Visit our knowledge base for further support and information about Aryza Timekeeping

FAQ

Timekeeping – how can I manage WIP churn?

WIP Churn

The WIP Churn helps you assess the total amount of time “on the clock” and compare the total against the new time posted for a period, the time invoiced, the time written off.  “On the clock” time is the WIP stock figure comprising of previously posted time remaining unbilled.

The Churn report gives you an overview of time as an “asset” and indicates what may be potentially converted into invoices.

View the WIP Churn report on the Dashboard.  Each month for the last 6 months shows the progression of WIP.

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To view a detailed data list for the monthly WIP movements, click on the month and the grid below the graph populates with the underlying data:

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Export

Use the “Export” button to output a spreadsheet of the WIP data as displayed above.

 

Timekeeping – How do I enter disbursements?

Entering Disbursements

Disbursements are entered by navigating to the Time Review > “Disbursements” page.

Note

You need “Timekeeper admin” access to enter disbursements.

Add a disbursement

To add a disbursement click on the + Add button:

Timekeeping – How do I enter non-chargeable or internal time

What is non-chargeable or Internal time?

Non-chargeable time for example includes:

  • Leave
  • Business Development
  • Training
  • HR issues
  • Internal IT issues
  • Sales

How do you enter Internal time?

To enter time you need to assign the Job to the practice. The practice category list will be set to the “Internal time” category. The screen shot shows the allocation to the job and the available categories.

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How do you setup Internal time?

Non-chargeable time is coded to a practice. The following steps explain how you configure the practice for internal time entries.

To set up Internal time categories for a job :

  1. Navigate to the practice job

    The inactive job search filter should be applied:

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  2. Click on the job

    The job displays.

  3. Navigate to Setup and click the Categories tab

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  4. Select the Internal Category

    From the Task Categories select the Internal category and click “Add to Timekeeping“.

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    You are now set up to add internal time.

Timekeeping – how do I enter time entries on the system?

The time entry page

Enter time by selecting the “Time Entry” from the LHS menu,

The time entry page displays:

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Entering time

To enter a new time entry, click “+ Time” or click the favourites icon.

The time entry drawer slides out.

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Note

Specialized entry screens are designed for add time entries using a mobile phone.

Selecting a Job

to enter time against a job you need to have categories selected for jobs. See setting job categories.

Selecting a category

The category lookup shows the first and second level time categories. Start typing to look up your category.  The look will find any string of characters within both levels of category.

To find the correct category, you type the category in the “Category” lookup. The auto type feature finds the category you are looking for.

In example 1, we type “Ass” and the look up populates all available asset categories:

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In example 2, by typing “Debt” the auto-type feature displays all available sub-categories meeting the criteria:

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You may also add to the list of default categories provided.
See: Entering and configuring categories

Suggested notes

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The suggested notes default from the 3rd level category, defined in the category set up. Once you select a default note you may edit the notes with your own text.

Selecting rates

Rates are determined by the current user, the positions a user has been assigned to and the rates set for those permissions.

Timekeeping – How do you block time entry for a job or exclude a job from appearing available for time entry?

To exclude a job from time entry, enter an end date for a job.

The screen shot shows an end date entered to in the desktop software:

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Timekeeping – What are the main elements of the dashboard?

When you logon the site directs you to the dashboard. A different dashboard displays depending upon your user profile.

The main part of the dashboard include

  • User summary
  • Recovery analysis
  • Budget analysis
  • WIP Churn

User Summary

The user summary shows your total hours over a 12 month period and some summary statistics. From here you can shortcut to time entry or review what you have entered recently.

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Recovery

Recoverability shows the value of the time you have entered compared to the value that can be billed as a percentage.

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Budget Analysis

The budget dashboard shows a comparison of total WIP vs Budgeted time.

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WIP Churn

Helps you assess the total amount of time “on the clock” and compare the total against the new time posted for a period, the time invoiced, the time written off. This gives you an overview picture of time as an asset and how it is converted into invoices.

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Filters

You may apply filters to dashboard views, so you can see totals and performance of managers and appointees.

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Timekeeping – what are the main features of the Aryza Timekeeping Software?

The main parts of the Timekeeping system include

  • Dashboard
    Time entry
    Time review
    Summary (by week)
    By Job
    By Employee
    Detail
    Disbursements
    Invoices
    Posting entries
    Rate maintenance entry
    Category maintenance entry
    Importing Data
    Activity reports
    Task Area reports
    Job set up
    Budgets
    Recovable time
    Reports
Timekeeping – What do I need to do before I can start entering time?

First time validation

Before a registered user can enter a time entry, the following set up needs to be completed:

  • The user need to have Time keeping access
  • An Employee position assigned to user
  • At least one position(s) assigned to the user needs to have rates set

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Other validation with time entries

 

When entering time on a date, the following validation may occur if all settings are not set in a logical way, for example:

  • “There are no rates for [schedule name] on [date of entry]
    If a job has been allocated a rate schedule and there isn’t any rates set for the date of the entry

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    If you enter the rate calculation date, the software will display the rates that apply at the date of the entry.

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